Executive Assistant
Prospere Companies
Dallas, TX
Full-time

Prospere Companies:

Prospere Companies is a private investment firm renowned for its specialized focus on acquiring, owning, and operating multi-faceted franchise locations. Prospere’s portfolio includes operations in mergers and acquisitions, business brokerage, exit strategy, growth consulting, and commercial real estate.

Summary:

As our organization's backbone, you will play a pivotal role in supporting both the Chairman of the Board and CEO. Your contribution will be invaluable as you keep things organized, running smoothly, and ensure we stay on track. If you possess a keen eye for detail, thrive in a fast-paced environment, and enjoy tackling diverse business tasks, this is the perfect opportunity for you to make your mark.

Join us and become an integral part of a forward-thinking team dedicated to facilitating visionary entrepreneurs in their pursuit of growing, buying, and selling businesses. Take the next step in your career and be a part of our continued success story.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following, other duties may be assigned.

• Manage executive calendars and schedule appointments, meetings (in-person and virtual), brand events, and prepare meeting agendas, and schedule conference calls

• Prepare reports and financial data

• Answer, screen, and direct all incoming calls, handling issues properly, and transferring or relaying messages internally or externally

• Answer, screen, direct, and respond on behalf of Executive emails for multiple accounts.

• Coordinate and manage travel arrangements, bookings, and hotel reservations

• Create correspondence, reports, presentations, spreadsheets, databases, and any other ad-hoc projects that come up.

• Assistance with maintaining CRM database (HubSpot, Zapier, Mail Parser)

• Company Event planning

• Organize and sustain a filing system, filing correspondence, and other records

• Manage time effectively to meet and exceed deadlines

• Manage Executives' time effectively so that he and she can focus on the most important tasks

• Manage Executives' social media accounts

SUPERVISORY RESPONSIBILITIES:

This job has no supervisory responsibilities.

COMPETENCIES:

To perform the job successfully, an individual must demonstrate the following competencies:

• Creative Thinking – consider things differently and come up with new ways of solving problems.

• Problem Solving – Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully, develops alternative solutions.

• Analytical - Synthesizes complex or diverse information; Collects and researches data.

• Project Management - Coordinates projects; communicates changes and progress. Possesses the ability to multi-task as well as manage changing priorities.

• Customer Service - Manages difficult or emotional customer situations; responds promptly to franchisee/customer needs; responds to requests for service and assistance; meets commitments.

• Interpersonal Skills - Focuses on solving conflict; maintains confidentiality; listens to others; keeps emotions under control; remains open to others' ideas and tries new things. Maintains quality service by following organization standards.

• Judgment - Displays willingness to make decisions on their own; exhibits sound and accurate judgment; Includes appropriate people in the decision-making process when needed; makes timely decisions.

• Figure it out Factor – must be a self-starter who can use research and strategic thinking to push beyond the ask with the ability to solve problems creatively and independently.

• Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently.

• Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position.

• Quality - Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies feedback to improve performance; monitors own work to ensure quality.

• Adaptability - Adapts to changes in the work environment; manages competing demands; changes approach or method to best fit the situation; able to deal with frequent change, delays, or unexpected events.

• Dependability - Follows instructions, responds to management direction; takes responsibility for own actions; keeps commitments; and commits to long hours of work when necessary to reach goals.

• Initiative - Volunteers readily; undertakes self-development activities; asks for and offers help when needed.

• Digital Media Management - Ability to understand and make use of digital technologies and systems. Possesses the confidence to use them creatively, critically, and without assistance.

• Absolute discretion

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

EDUCATION AND/OR EXPERIENCE:

Associate degree (A.A.) from a college or technical school; or four years related experience with C-level executives; or equivalent combination of education or experience. Prior experience is non-negotiable.

LANGUAGE SKILLS:

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of the organization.

REASONING ABILITY:

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, or scheduled form.

COMPUTER SKILLS:

To perform this job successfully, an individual should have a strong working knowledge of Microsoft Office Suite, Adobe, Artificial Intelligence, Internet Explorer, or Google Chrome.

CERTIFICATES, LICENSES, REGISTRATIONS:

• Eligible Driver’s License

• Valid Automobile Insurance

OTHER SKILLS AND ABILITIES:

• Strong listening and communication skills.

• Good people/interpersonal skills.

• Must maintain a positive attitude

• Extremely organized

• Maintain a high level of energy and confidentiality

• Attention to detail

We LIVE by our Core Values when interacting with our team, partners and clients:   

• Own your Growth  

• Be a Pro  

• Listen First   

• Lead with Compassion   

• Manage Expectations 

BENEFITS:

• Paid health care up to 50% for Vision, Dental & Health Care Coverage 

• 401k Match of 4%. Eligible after one year. 

• Tiered Vacation Policy: 2 Weeks Year One, 3 Weeks Year Two, 4 Weeks Year Three. 

• Additional paid sick time and two floating holidays annually. 

• Partial remote work environment, four days/week required in the office. 

• Flexible schedule available, within traditional business hours (40 hours/week). 

COMPENSATION:

$60,000 - $70,000 Base + Bonus

Our culture creates a thriving work environment of success-focused individuals continuing to achieve, grow, and support each other. If this sounds like a match for you, we invite you to complete our application and questionnaire. We look forward to speaking with you!